As a club entirely supported by volunteers, if is not possible for a member to carry out an allocated duty, it is his or her responsibility to arrange a swap or a transfer.
To arrange a swap, having accepted your duty, simply click on 'Request a Swap'. The action will then move to a dedicated part of the Portal called Duty Swaps. There, you can explain why you need to swap and you will be presented with a list of members who have been allocated duties of the same type but at different times. You can review these, and pick out one or more of the options. When you then click 'Request Duty Swap', the system sends a swap invitation to those who you have selected. This will include your explanation of why you can't manage the original allocation. The system will send you their reply and manage messaging between your routine emails. If your first choice cannot manage the swap, you can try another.
A swap is best managed within the portal in this way, so that the outcome will automatically be recorded. However, towards the end of the season, the number of swap options is likely to become restricted so other strategies may need to be considered.
If a substitute is arranged informally - perhaps you ask a friend - that may get the job done but it will not be recorded though the system. In such cases, please inform the event organiser so that the official record can be updated. It is hoped that the imminent introduction by SCM of direct 'transfers' between members will make it possible for members to directly record such rearrangements, but we are not there yet.
If you get completely stuck on finding a substitute, you will need to contact the relevant Fleet Captain or the Bar Secretary. This may also be needed if swapping whole boat teams for bar and galley duties on Race Nights is necessary.
In any event, please don't just leave things! TSC relies totally on member contributions - as it has done throughout its history.
Last updated 06:43 on 10 May 2022